This section covers managing cheques issued and received (such as Sale Cheques and Purchase Cheques).
The Cheque List interface provides a comprehensive log of all physical cheques handled by the company, showing banking details, amounts, clearance statuses, and maturity/expiration dates.
Track Cheque Status:
Review the clearance badges under the Cleared column (Cleared vs. Not Cleared) and status badges under the Rejected column.
Verify Amounts and Dates:
Inspect the Expire Date, Total Amount, and Remaining Amount columns to monitor upcoming clearing deadlines and partial realizations.
Link to References:
Check Payment Reference and Purchase Reference to identify which sale or purchase invoice the cheque settles.
Update Status via Action:
Click Action to mark a cheque as cleared, mark it as returned/bounced, or view the audit history.
This modal interface registers an incoming or outgoing cheque into the ERP system, ensuring accounting tracking before funds clear at the bank.
Access the Modal:
Click the blue Create Cheque button at the top of the Cheque List.
Set Sale Cheque Relation (Optional):
Check the box labeled Create With Sale Cheque if this instrument is being registered directly against a sales invoice.
Enter Cheque Identifiers:
Cheque No: Type the exact numeric cheque serial number.
Bank: Enter the issuing bank name (e.g., BOC, Sampath Bank, Commercial Bank).
Specify Expiration / Maturity Date:
Enter or pick the date from the calendar picker under Expire Date (mm/dd/yyyy).
Set Transaction Value & Account:
In the Total Amount field, input the exact denomination value.
Under the Select Account dropdown, choose the business bank account assigned to deposit or draw this cheque.
Submit Entry:
Click Save Cheque to finalize registration, or click Cancel to exit without saving.