Maintaining absolute alignment between your physical warehouse inventory and your digital records is a critical business practice. In CloudMA ERP, auditing your physical inventory is managed seamlessly under the Stock Count Module.
you can access this feature by expanding the Product Module on the left-hand sidebar and selecting Stock Count Module. This interface serves as your historical audit ledger and your starting point for launching new stock counts.
The main dashboard screen displays a comprehensive log of all historical and active stock-taking sessions. Each row tracks critical data points to maintain accountability:
Date & Time: Displays precisely when the inventory count session was initiated.
Reference: A unique system-generated transaction hash (e.g., scr-20260523-113732) to identify the audit in company records.
Warehouse: Identifies the specific physical location being audited, such as the Wara Sale Branch or tese loory.
Type: Indicates the scope of the count (e.g., a Full inventory check).
Initial & Final Files: Document icons that let you download or review the starting system snapshots and the final uploaded physical count spreadsheets.
Action Status:
Blue "Finalize" buttons indicate that a stock count session is currently open and waiting for physical verification metrics to be submitted.
Green "Final Report" tags indicate a completed, closed audit session.
When it is time for your team to perform a scheduled or surprise inventory audit, use the quick setup modal.
Click the bright blue "+ Count Stock" button located at the top-left of the primary master screen. This will open the Count Stock configuration modal overlaying the ledger.
Click the Warehouse * dropdown field. From the list of your pre-configured retail branches, distribution hubs, or logistical storage vehicles, choose the exact physical environment where the stock-taking is occurring.
Click the Type * dropdown field to specify your audit scope. To check every SKU assigned to that location, select the default Full count parameter.
Click the dark blue "Submit" button. The system will instantly lock in the current expected system quantities for that location, generate a fresh reference tracking hash, and create your initial audit file sheet.